Senior Accountant

Position: Senior Accountant

Are you looking for a comprehensive accounting role where you can have a real influence on how things are done and contribute to the growth of a local company with a strong presence both in Quebec and internationally?

Founded in 1998, Prolon has developed a smart heating and air-conditioning management system that enables remote control through smartphones, tablets, and other mobile applications. A Quebec-based company that is truly gaining momentum, Prolon operates in Canada, the United States, and England. Despite its international presence, the company remains deeply committed to its Quebec roots and prioritizes working with local suppliers.

Reporting directly to the Vice President, Finance, the successful candidate will play a central role in the company’s financial and administrative management. This person will be responsible for day-to-day accounting activities, payroll, and various administrative matters, while actively contributing to the improvement of internal processes.

This position is intended for an experienced, bilingual, versatile professional who is motivated by taking full ownership of the company’s accounting operations.

Main Responsibilities:

Accounting and Financial Management

• Manage the company’s full accounting cycle;
• Perform bookkeeping and ensure the accuracy of accounting transactions;
• Prepare and record journal entries;
• Perform bank reconciliations and monitor various accounts;
• Manage accounts payable and accounts receivable;
• Prepare supplier payments and carry out the necessary follow-ups;
• Handle customer invoicing and follow up on outstanding receivables;
• Actively participate in the collection of overdue accounts;
• Prepare monthly financial reports and various management reports;
• Participate in the preparation of monthly and annual financial statements;
• Monitor cash flow and contribute to cash flow planning;
• Prepare government remittances, including sales taxes, payroll deductions, and other applicable obligations;
• Collaborate with external accountants in preparing the year-end file;
• Provide the required documents and information during audits or external requests;
• Participate in the preparation and monitoring of budgets;
• Analyze budget variances and flag items requiring particular attention;
• Ensure compliance with internal controls;
• Recommend and implement improvements to accounting processes;
• Prepare various financial reports and analyses at management’s request.

Payroll Management

• Prepare and process employee payroll according to the established frequency (every two weeks);
• Review timesheets, overtime, vacation, and absences;
• Make required payroll adjustments;
• Monitor vacation banks, leaves, and applicable benefits;
• Prepare and submit payroll-related remittances;
• Produce Records of Employment, tax slips, Relevé 1 summaries, and other required annual documents;
• Prepare the information required for reporting under Quebec’s “1% Training Law”;
• Keep employee administrative records up to date;
• Participate in the administration of group insurance benefits;
• Respond to routine employee questions regarding payroll and benefits;
• Ensure the confidentiality of personal, financial, and salary information.

Administrative Support

• Follow up on various company administrative matters;
• Prepare, review, and format documents, reports, and tracking spreadsheets;
• Maintain an efficient filing system for accounting and administrative documents;
• Monitor contracts, insurance policies, permits, and other corporate documents;
• Communicate with suppliers, financial institutions, and external partners;
• Support management in preparing documents and following up on specific matters;
• Participate in improving work methods and optimizing administrative tools;
• Perform any other related duties required for the smooth operation of the company.

The Qualifications We Are Looking For

• College or university diploma in accounting, administration, finance, or a related field;
• 7 to 10 years of experience in a similar accounting role;
• Demonstrated experience managing the full accounting cycle;
• Experience working with partners, customers, or suppliers located in the United States or Europe is an asset;
• Good knowledge of payroll processing and applicable government requirements;
• Proficiency with MAXIMUM accounting software, or another accounting software platform;Strong proficiency in Microsoft Excel and Microsoft 365;
• Excellent spoken and written French and English skills in order to communicate with the company’s international partners;
• Experience in the manufacturing sector.

Qualities That Will Help You Succeed

• Strong attention to detail and accuracy;
• Excellent organizational and prioritization skills;
• Autonomy and the ability to take full ownership of assigned responsibilities;
• Discretion and absolute respect for confidentiality;
• Ability to manage multiple responsibilities simultaneously;
• Strong analytical and problem-solving skills;
• Professional judgment and a strong sense of responsibility;
• Versatility and adaptability;
• Excellent interpersonal skills;
• Collaborative mindset;
• Initiative and the ability to recommend improvements;
• Interest in a hands-on, diverse role that is closely connected to day-to-day operations.

Benefits Offered

• Competitive salary
• Group insurance (medical, long-term disability, accidental death and dismemberment, and life insurance)
• 100% on-site position
• Access to the Prolon Institute training centre
• Paid sick days
• Vacation and paid time off during the holiday period

Ready to Play a Key Role in Prolon’s Growth?

Join an ambitious Quebec-based company that is firmly rooted in its community while maintaining a global outlook, where your accounting expertise, autonomy, and ability to improve existing practices will be fully valued.

We look forward to learning more about your experience!